Speakers & Workshop Facilitators Application 2026 – Greenoaks Gathering Applications

Please enable JavaScript in your browser to complete this form.

This is the application form for SPEAKERS, WORKSHOP FACILITATORS, YOGA INSTRUCTORS, SOUND BATH HOSTS and those wanting to inform, teach or share a skill for Greenoaks Gathering 2026. The event is held at Hatters Meadows Campsite, Ely, Cambridgeshire, CB7 4UD over the weekend of 12th – 14th June 2026.

Please read the terms and conditions carefully at each stage, as by submitting your application you will be considered to have accepted these terms.

Please note that set up is on Thursday 11th June and you are welcome to join us on site from 12 noon.

Contact Name

First

Last

Presenter Name

Business Address

Address Line 1

City

State / Province / Region

Postal Code

Country

Confirm Email

Phone

We do have a Trader WhatsApp Group and you will be asked if you wish to join this if your application is successful. We use this to keep you up to date with developments and ease of contact in the weeks leading up to the event.

I understand that

All equipment and display items that I plan to use must fit within the space I am allocated. Greenoaks Gathering reserves the right to request any undeclared equipment or signage to be removed. I must not cause interference to communual areas. In the interest of health and safety I will be asked to remove anything that does not comply to Tokkan-FX or Greenoaks Gathering’s safety standards.

I agree that

I will ensure that my presentation is to the highest standard.

Greenoaks Gathering may be small in size, but our standards are rather high! We know that you can give an amazing session and we will do everything we can to support you and make sure you shine.

I understand that

I am responsible for ensuring that all licensing and legal requirements for my products and services are my responsibility and not that of Greenoaks Gathering.

Please Upload Supporting Files

Drag & Drop Files, Choose Files to Upload You can upload up to 5 files.

Please upload risk assessments and any other supporting documents such as qualificaions. If you are successful and you need to make changes or add to your information, please send through updated paperwork no less than 6 weeks before Greenoaks Gathering 2026. Please note that ECDC may visit the event and may request to see the copy of the risk assessment that you are adhering too.

Please Upload Supporting Images

Drag & Drop Files, Choose Files to Upload You can upload up to 3 files.

Please show us who you are and a little someting about what you offer.

Please Upload Your Current Insurance

Drag & Drop Files, Choose Files to Upload

Whilst Greenoaks Gathering has taken every precaution to ensure a safe and secure environment for the event, it is the responsibility of each exhibitor to make sure that they have their own insurance to cover their goods and services as required by law. You should have a minimum of £2 million public liability insurance and a minimum of £2 million professional indemnity for any products or treatments given. Hatters Meadows and Greenoaks Gathering accept no responsibility for the liability of any damages you cause to the premises. You will be responsible for repair and repayment of any damages that you are responsible for. Please respect the site as we want to come back. We will contact you 8 weeks before Greenoaks Gathering 2026 to ensure we have the latest document.

Environmental Impact

At Greenoaks Gathering and Hatters Meadows, we are committed to reducing the impact on the environment, including minimising the amount of waste which is sent to landfill, and in particular, to reducing the amount of single-use plastics. Our beer tent glasses, for example, are either reusable or compostable plastic.

We would be grateful if all stallholders could follow our lead during the event to ensure that our collective impact on the environment is as low as possible – thank you!

I confirm that I have read the terms with each question above and agree to abide by them. I understand that by ticking this box and submitting this application I am entering into a contract with Greenoaks Gathering.